Our Data Protection Policy

I. Introduction

Mark-Com Event, attentive to privacy protection and personal data, provides this policy for visitors to its website [https://dpo-forum.eu/](https://dpo-forum.eu/). This policy reflects our commitment to transparency regarding the processing of personal data, aiming to inform visitors about the collection and processing of their data. We also want to inform them of their rights and the procedures available to exercise these rights.

Our data protection policy is based on legal provisions, notably Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016, relating to the protection of individuals with regard to the processing of personal data (hereinafter "GDPR").

II. Data Controller

This privacy policy applies to the processing of personal data carried out via the website [https://dpo-forum.eu/](https://dpo-forum.eu/) by:

- The Belgian company Mark-Com Event, whose headquarters are located at: 28 Avenue Hoche, 1180 Brussels, company number 0561.719.872.
- The French company Mark-Com Event France, whose headquarters are located at: 1 Place de la Gare, 59800 Lille, SIREN number 904327525.

These entities are hereinafter referred to as "Mark-Com Event".

III. Data We Process

Mark-Com Event collects and processes only the personal data specified below via its website.

We also process non-personal data, which does not directly or indirectly identify an individual. If such data, combined with other data, enables identification, it will be treated as personal data.

A. Data You Provide Directly to Us

When you contact us for information or request a partnership/sponsorship with Mark-Com Event, you may provide us with the following information:

- Contact details (email address and/or phone number)
- Content of your message

When registering for our events, the following information may be collected:

- First name
- Last name
- Email address
- Mobile phone
- Job title

B. Data We Collect Through Cookies

1. What is a Cookie?

A cookie is a text file placed on your device during the consultation of a website, mobile application, or online advertisement. It is stored in a dedicated area of your device's hard drive. Cookies have various functions, such as enabling efficient navigation on a site or storing your preferences.

2. Types of Cookies Used

Mark-Com Event uses the following cookies on its website : https://dpo-forum.eu/

| Name | Host | Purpose | Expiration | Type |
|--------------|-------------------|-----------------------------------------------------|-------------|-------------|
| pll_language | dpo-forum.eu | Stores language preferences | 1 year | Functional |
| _GRECAPTCHA | www.google.com | Distinguishes between humans and bots | 6 months | Functional |
| rc::a | www.google.com | Filtering bot requests | Permanent | Functional |
| rc::c | www.google.com | Filtering bot requests | Session | Functional |

IV. Purposes of Data Processing

We process personal data for the following reasons:

- Responding to your information requests.
- Managing partnership/sponsorship requests.
- Managing event registrations (ticket distribution, practical information, badge creation, etc.).
- Announcing future events organized by Mark-Com Event with explicit consent (newsletter).

V. Legal Basis for Data Processing

Our processing activities are based on the following legal grounds:

- **Legitimate Interest**: Managing information requests.
- **Explicit Consent**: Use of cookies and event announcements (newsletter).
- **Contractual Necessity**: Managing partnerships/sponsorships and event registrations.

VI. Disclosure of Data to Third Parties

Your data may be shared with third parties directly linked to Mark-Com Event when necessary. These third parties include:

- The other data controllers mentioned in Section II.
- External service providers, notably ZOHO, for managing our mailing campaigns and partnerships. [ZOHO Privacy Policy](https://www.zoho.com/privacy.html).

VII. Data Retention Period

- Partnership/sponsorship data: 5 years after the event.
- Information request data: 3 years.
- Event registration data: 1 year.
- Newsletter data: Until the individual unsubscribes.
- Cookies data: See Section III.B.

VIII. Security Measures

Mark-Com Event has implemented technical and organizational measures to protect your data, including:

- Staff training on data protection.
- Securing access to premises and IT platforms.
- Securing access, sharing, and transfer of data.

IX. Your Rights Regarding Your Data

- **Right of Access**: Access the processed data.
- **Right to Rectification**: Correct inaccurate data.
- **Right to Erasure**: Request deletion of the data.
- **Right to Restriction**: Limit the processing of data.
- **Right to Object**: Object to the processing.
- **Right to Withdraw Consent**: Withdraw consent at any time.
- **Right to Lodge a Complaint**: Contact the Data Protection Authority (DPA in Belgium, CNIL in France).

To exercise these rights, please contact us (see Section X).

X. Contact Us

For any questions or requests regarding your personal data, please contact us by email at: [dpo@mark-com.com](mailto:dpo@mark-com.com).

Postal address:

**Belgium**: Mark-Com Event, 28 Avenue Hoche, 1180 Brussels, Belgium

**France**: Mark-Com Event France, 1 Place de la Gare, 59800 Lille, France

**Data Protection Officer**: OneGdpr, Chaussée de Louvain, 498, c5, 1380 Lasne, Belgium. Email: [dpo@mark-com.com](mailto:dpo@mark-com.com).

Délégué à la protection des données :
OneGdpr
Chaussée de Louvain, 498, c5
1380 Lasne, Belgique
Email : dpo@mark-com.com